A Pre-Qualification Questionnaire, often referred to as a PQQ, is the initial questionnaire that is conducted when seeking information about a company. The sections are most commonly broken down into the following:

  • Finance
  • Legitimacy and status
  • Quality
  • Ability to deliver
  • Environmental and sustainability
  • Equal opportunities
  • Health and safety
  • Insurances

After you decide to bid, a PQQ is the first step in the complex tender process. As only the highest ranked businesses will be invited to tender, these usually being the top three to nine, a coherent PQQ is essential.

As well as being a tool for shortlisting businesses, PPQs are also used in various situations such as applying to join an approved/preferred supplier list or construction schemes.

Invitation to Tender, often referred to as ITT, is a procedure that is carried out to generate offers from potential bidders who are looking to obtain a contract for the supply of goods or services being procured.

Differentiating it from the PQQ, the ITT requires details of the pricing structure and delves further into the information surrounding the delivery of the contract.

To ensure that the group of documents are clear, concise and comprehensive the ITT must include the following:

  • The service specification and requirements
  • Contract terms and conditions
  • The scope of the service
  • The impact of any obligations such as TUPE on price.

EU obligations of the ITT include:

  • Contract award criteria
  • Contract notice periods
  • Deadlines for the procedure
  • Contact information

Ultimately, tendering provides ample opportunities for increased revenue and business. It allows organisations to examine whether they have the most suited suppliers available for the services in which are required. Tendering also provokes innovation in the way that services are provided, often resulting in the re-evaluation of pricing structures and incentives.

Tendering in the public sector provides increased scope for a much larger pool of suppliers. With that in mind, all public bodies should be viewed as potential customers for the following reasons:

  • Government spends £760 billion on procured goods and services
  • Regional spend in the NHS is estimated at £12 billion
  • Civil Government spends £15 billion
  • Up to 600 new contract opportunities per week
  • Public sector organisations are generally good customers
  • All dealings with providers must be fair, honest and professional

To apply for inclusion onto an approved list differs depending on the local service, authority or company Similar to a PQQ, a detailed application process is required, whereby your organisation’s qualities and services are assessed. If your application is successful, you will then be added to the approved list.

  • Tender Template
  • Top Tips
  • Useful Contacts
  • Bid Lifecycle
  • Jargon Busters

Useful ContactsBelow are a few links we hope you find useful... – OJEU Tenders – Low Value – North West


  • How to Tender for Contracts
  • Writing Tender Proposals
  • The Tender Process Explained

Tender ToolkitsWe can come in to assess your tender documents, case studies, CV’s and other policies.

This will support us developing a tailored tender toolkit which is designed to save you time when preparing and managing tenders.

We can structure and develop outstanding proposal templates designed to capture your proven abilities in the sectors you work in.

how can we help you?

Contact us at the Tender Management office nearest to you or submit a business enquiry online.

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